Day Camp | Dallas

We invite you to take advantage of registration incentives available for all Camp Orchard Hill families!  If you need additional assistance, please submit an online Scholarship Request Form with supporting income verification documents.  Our scholarship cycle opens in January and will close in April or when we reach our maximum funding in each location.

• Click here to access our >> Scholarship Request Form
• Log in to your Ultra Camp account (New families can create an account and add all family members to the account).
• Select the name of the person for whom you are completing the form (You only need to complete one Scholarship Form for your whole family).
• Complete the Scholarship Request Form on the screen.
• Submit appropriate income verification to office@camporchardhill.com.
  • The first two summary pages of your 2025 Federal Taxes (Schedule 1040).
  • If your taxes are not prepared for 2025, you may submit the first two pages of your 2024 Federal Taxes, PLUS your most recent pay stubs.
  • If you don’t file taxes, please submit a statement for each type of income received in your household (SNAP, SSI, SSD, child support etc)
  • We will not be able to process your Scholarship Request until we receive your income verification at office@camporchardhill.com.
• Please allow at least two weeks for us to process your request. You will receive an email to the primary address listed on your account.  The email will include your scholarship offer and registration instructions.
• Upon approval, each family will complete their own registration for programs.  Please plan to pay the applicable deposit for requested camp weeks.

• Click here to access our >> Grant Request Form
• Log in to your account (New families can create an account and add all family members to the account).
• Select the name of the person for whom you are completing the form (Please complete a separate form for each camper that is applying).
• Complete the Grant Request form on the screen and submit.
• Please allow at least two weeks for us to process your request. You will receive an email to the primary address listed on your account.  The email will include your grant offer and registration instructions.
• Upon approval, each family will complete their own registration for camp program, pay for optional fees including transportation, extended care and trips.

Camp Orchard Hill has carefully cultivated an atmosphere of relational, emotional, physical and spiritual safety.  Our staff team will model healthy, caring relationships and then expect the same from campers in the group setting.  Our programs are specifically designed to develop and promote teamwork and inclusion.  Bullying behavior is contrary to our vision and mission and will not be tolerated.

If a camper bullies another camper, they will meet with leadership for an explanation of the offending behavior and the harmful effects that result.  If the behavior continues, the camper will be sent home.

Bullying will be defined as physical, verbal or emotional abuse, hazing or threats.  A pattern of continued behavior will result in dismissal.

• Verbal abuse including taunting, gossiping, mocking, name calling
• Physical abuse including hitting, pushing, shoving, kicking
• Organized social rejection including exclusion from activities or groups
• Public humiliation
• Threatening racist, religious or sexist remarks
• Frightening acts

Please reach out to the office at (570) 333-4098 x100 or office@camporchardhill.com at any time throughout the summer.  Our leadership team is available and would like to address any questions or concerns that arise.

We use the primary email address on your account to communicate important details before camp and during the summer season. When you register, you will receive a confirmation to your primary email to indicate that you were successful.  Please make sure you receive this email and contact us if you don’t!  Then expect to receive a weekly email on the Sunday before each session that you reserved.

Entrance into camp facilities is limited during our summer weeks to approved staff and registered campers only.  Please use phone or email to reach us with questions or concerns throughout the summer!  office@camporchardhill.com or (570) 333-4098 x100. Our office team will be happy to help – or to distribute your question to the correct person.

Your reservation and accompanying $50 deposit will hold your camper's spot for the specific weeks or days of camp that you have selected. We expect that all weeks of Day Camp will sell out, so we need to uphold policies that make the registration process fair for each family. Please read these policies carefully so that you know what to expect!

• Your $50 deposit for each week of camp is non-refundable and will be forfeited if the week is canceled. This applies to each week canceled. (e.g. 2 weeks canceled $100 fee) This also applies to cancellation of per-day options. $10 will be forfeited for each day canceled.
• Session balances will be due monthly.  The full session fee becomes non-refundable on these dates and will be forfeited in the case of cancellation.
  • Full payment for June Weeks 1-4 will be due June 1.
  • Full payment for July Weeks 5-8 will be due July 1.
  • Full payment for August Weeks 9-10 will be due August 1
• Each reservation is specific to the week or days that you selected and cannot be transferred to a different week or day.
• Missed days of camp cannot be refunded or transferred (e.g. missed Friday and want to come back next week for a day)

Please plan to log in to your account before June 1, before July 1 and before August 1 to pay your session balances and to update your trip selections, transportation, extended care and to add snack shop money.

Yes!  Our Day Camp, Dallas Campus offers price incentives for various registration levels.   See your Day Camp Planning worksheet to map out your specific pricing.

We recommend that your camper arrive to camp each day in play clothes, closed toed shoes and a first layer of sunscreen.  They should pack a book bag with:

• Reusable Water bottle
• Bathing Suit and Towel
• Flip Flops or Water Shoes
• Sunscreen or Bug Spray according to parent preference

We recommend that you label all items with your campers first and last name.

Please ask your camper not to bring personal toys, trading cards or other important treasures to camp as they are easily lost and can cause controversy among campers.

Morning Snack and Lunch are included in the price of your Day Camp experience, so you’re off the hook for summer lunches!  You may pack a lunch if you prefer, and we recommend items that will be stable in your camper’s bag until lunch time.

Part of the power of camp is the freedom to unplug from the constant noise and distraction of technology, in order to build skills, build meaningful relationships and enjoy the beauty of creation.  For this reason, campers are not permitted to bring their cell phones to camp.

If you have any questions or concerns, you can contact us in the office at (570) 333-4098.  We will also post photos of camp activities regularly to help you share in the camp experience.  Check out opportunities to communicate with your camper while they are at camp!

Campers will be grouped by the grade level they are entering in the fall for attendance, headcounts, and counselor ratios. Individual grade groupings will create smaller group sizes and ensure that campers are with their school friends!  Campers will have the opportunity to make activity choices during the day and will have the opportunity to interact with campers in similar grade levels.

Ratio requirements vary based on the age of campers and the camp setting.

• For Day Camp ages 4-5, the ratio is 1 counselor to every 6 campers.
• For Day Camp ages 6-9, the ratio is 1 counselor to every 8 campers.
• For Day Camp ages 10-15, the ratio is 1 counselor to every 10 campers.

We hire every seasonal staff member as if they were caring for our own children and provide intense training to prepare them for service.  All Camp Orchard Hill Staff undergo a rigorous screening process including an application with references, an interview, plus state and national criminal background checks.

Each team member completes a week-long training and orientation program that covers all aspects of camp life and ACA requirements for staff readiness.  Staff will be trained in new health and safety protocols based on CDC and PA Department of Health guidelines regarding COVID-19.

At Camp Orchard Hill, we plan every activity with your child’s safety in mind.  In the unlikely event that he or she requires medical attention while at camp, COH is prepared with a registered nurse on duty 24/7, certified lifeguards, and staff certified in CPR and First Aid.

If your child has an accident or illness, we will use the primary contact information that you have provided on their health form, as well as alternate contacts if you cannot be reached.  This process is initiated by the Director and/or the lead health-care provider, but can be delegated to an appropriate staff member.  Since we have no way of determining what each person considers an emergency, the general camp practice is to contact parents when there is concern about a camper’s health and/or when a situation is not progressing as expected.  Because many people remotely access their voice mail, it is expected that camp personnel will leave a voice message that appropriately communicates the need for a given parent to call the camp.

If it is necessary to seek medical attention, every attempt will be made to contact parents prior to treatment and again at the conclusion of treatment to provide an update on the camper’s health.

As an accredited member of the American Camping Association, you can be assured that we comply with up to 300 health, safety and program quality standards.  Being accredited by the ACA is solid proof of our accountability, credibility and commitment to you, the parents, and your campers.

We take food quality seriously…and every meal is a party at Best Week Ever!  Our campers consistently rank meals in their TOP 3 favorite aspects of the camp experience.  Food Services Director, Chef Steve Bassett, takes great pride in consistently providing wholesome, nutritious food that tastes great.

Campers can expect fresh meals prepared on-site and served buffet style.  Our menu changes daily and is designed to appeal to the specific age group of the campers.  The majority of meals include a starch, protein, vegetable, fruit and a dessert option.  We have expanded our salad bar significantly to provide variety and flexibility!  We offer several different kinds of cereal and milk in the morning, along with a hot breakfast.  We offer 100% fruit juice each morning and then switch over to low sugar juice option for lunch and dinner. We intentionally avoid peanut-based cooking products in the main dining room, but soy butter and jelly are available at each meal.

We understand that campers have a wide variety of dietary needs and food preferences that make it difficult to eat in a new environment.  For this reason, our food service team will label food items with the top 9 allergens so that campers with preferences and sensitivities can make appropriate selections from our food line and our newly expanded salad bar.  In the event of a severe allergy, our team will prepare a safe alternative (see exceptions below).  Campers will provide details about their medical allergies on their health form in advance and should check-in with the food service team at the allergy station during the first meal of their session.  Parent may request the opportunity to communicate directly with our food service team prior to their camp session to discuss individual needs.

Ample portions, wholesome, great tasting meals and lots of fun are what sets the Camp Orchard Hill dining experience apart from other camps!

Food Allergies and Dietary Needs